Facility Improvements — Phase 2
Friends of Joshua House Foundation, Inc. | 1515 Michelin Court, Lutz, FL 33549 | AIA A101-2017
Phased Duration
~3 Months
Excluding Inspection Delays
Work Phases
4
Sequential (per RFI #001, Q10)
Bid Due
Jul 24
5:00 PM EST
Award By
Aug 5
Owner Notification
Funding
HUD CDBG
Federal · Davis-Bacon
Overall Progress
0%
Project Owner
Friends of Joshua House Foundation, Inc.
- Tampa children's shelter — five homes on 11 acres
- 1515 Michelin Court, Lutz, FL 33549 (project site)
- Mailing: P.O. Box 2451, Lutz, FL 33548
- (813) 406-5694 · friendsofjoshuahouse.org
Owner's Representative
InVision Advisors
- Nathanael Moore — Owner's Rep · single point of contact
- 1501 W. Cleveland Street, Suite 230, Tampa, FL 33618
- (813) 435-0318
- n.moore@invisionadvisors.com
Engineer of Record
Hendra & Associates, Inc.
- Eric J. Hendra, PE — issues addenda & RFI responses
- Plan set dated 12/5/23 (Phase 2 civil / site set)
- Sheets referenced: C-001, C-003, C-100, C-102, C-500, C-501
- Addenda deadline: July 10, 2026 · 5:00 PM
Contractor
Firm Foundations Asphalt & Concrete LLC
- Arthur Wilmoth — Senior Project Manager
- Joe Santerelli — Project Manager (Primary On-Site)
- 10701 N Nebraska Ave, Tampa, FL 33612
- 813-853-6597 · CBC1267421
Scope Summary
Civil / Site Work — behind Admin Building
- Driveway (fire / access road) mill, repair & resurface
- Retention ponds — excavation, edge-of-bank construction
- Stormwater drainage — RCP, catch basins, inlets
- Sidewalk repairs / replacement + ADA ramps & access aisles
- Rock road / turf-block detail (pending engineer clarification)
- Silt fencing, tree protection, erosion control (SWPPP)
- 6′ security fencing (limits pending clarification)
Federal Compliance
HUD CDBG · Hillsborough County
- Presidential EO 11246 — equal opportunity
- Title VII, Civil Rights Act of 1964 (as amended)
- Davis-Bacon Act — certified payroll, prevailing wages
- Copeland Anti-Kickback Act
- Section 3 — low-income hiring / contracting priority
- Build America, Buy America (BABA) — iron, steel, mfg. products
- E-Verify (F.S. 448.095) — all contractors & subs
DAVIS-BACON
SECTION 3
BABA
E-VERIFY
EO 11246
2 CFR 200
Open RFIs — #001 Submitted July 2
Awaiting Engineer's Responses
- Engineer's estimated quantities (pond CY / paving SF / RCP LF)
- Fire road subgrade — silt, millings, roots, stump; borings?
- Pond 2 trees at Building 3 corner (~12 trees, remove?)
- Silt fencing / tree protection — full plan qty or Ph 2 limits?
- Existing pump shed at top of bank — protection responsibility
- Storm pipe conflicts — canopy, playground, sidewalk
- ADA ramp vs. parallel stall striping conflict
- Rock road detail vs. turf-block detail mismatch
- Temporary facilities — portable toilets & handwashing
- Proposed 4-phase / 3-month schedule approval
- Owner-paid first round of materials testing
- 6′ security fence — location & limits not shown
See RFI #001 (July 2, 2026) for the full text of each item and its plan reference.
MOT & Site Coordination
Active Children's Shelter Campus
- Active residential campus — children on site daily
- Work hours per HUD / owner: standard 7 AM – 5 PM weekdays
- Playground & canopy stay accessible except during storm pipe work
- Cones, barriers, spotters, backup alarms in every work zone
- Full PPE (hardhats, hi-vis w/ FF logo, safety boots)
- Daily site cleanup; drive lanes restored end of day
- Section 3 & Davis-Bacon posters at staging area
Compliance Training — Pre-Con Workshop
Hillsborough County AHS · Davis-Bacon & Section 3
- Section 3 benchmark: 25% of total labor hours by Section 3 workers; 5% by Targeted Section 3 workers (5% is inside the 25%)
- Davis-Bacon: pay per Wage Determination for classifications actually performed — “Helper” is NOT an accepted classification
- CWHSSA: 1.5× OT over 40 hrs; W&H can order back wages + liquidated damages
- Copeland Anti-Kickback: certified payroll delivered within 7 days of the pay date
- Records: preserve payrolls 3 years after prime contract completion
- On-site postings: WH-1321 Davis-Bacon poster + Wage Determination + Section 3 + E-Verify (visible at all times)
- Interviews: AHS will conduct on-site worker interviews — answers compared to certified payrolls
- 1099s / independents: must be listed on the certified payroll
- MBE/WBE: encouraged — 51%+ ownership disadvantaged / women
Full deck: Davis-Bacon & Section 3 Pre-Con Workshop (Rev 07.25.25) in Documents → Compliance
Post-Award Document Package
Per AHS Contractor Checklists
- Before work starts: W-9 (prime + every sub), COI, SAM.gov registration, debarment certification, E-Verify certification, license verification (Sunbiz + DBPR), payroll signature authorization, HUD-4010 labor standard provisions in every subcontract
- Weekly during work: Certified Payroll WH-347 with wet signature (prime + every sub, numbered sequentially) — Statement of Compliance (WH-347 page 2) — Section 3 Man Hour Report — “No Work” payroll submitted if no work
- Monthly / periodic: HUD Form 2516 (contract/subcontract report) — Section 3 hiring updates — MBE/WBE participation tracking
- Payment requests: AHS Payment Request Checklist attached to every draw
- Any wage classification not on WD: SF-1444 request to AHS/DOL (30-day response minimum)
- Any underpayment discovered: Restitution Affidavit + back-wage payment (interest per 26 U.S.C. 6621, compounded daily)
- Closeout: Project Closeout Checklist (GC + all subs) · final payrolls · records preservation setup (3 yrs)
Full deck: forms + samples in Documents → Compliance once award is issued
Scope of Work — 4-Phase Approach
Sequenced per Firm Foundations' proposed phasing in RFI #001, Item 10 — back pond & rock road first (opens access), then drainage & basins, then the north road, then the south road. Target duration ~3 months, exclusive of inspection wait times. All phases contingent on engineer's written response to RFI #001 & any addenda.
Phase 1 — Back Pond + Rock Road
Behind Admin Building — Access & Retention
- Install silt fencing & tree protection per C-003 (limits per RFI #4)
- Selective clearing & tree removal at Pond 2 / Building 3 corner (~12 trees pending RFI #3)
- Protect existing pump shed at top of bank (RFI #5 method TBD)
- Pond 2 edge-of-bank excavation & grading per C-100 / C-501
- Install rock road / turf-block per corrected detail (RFI #8)
- SWPPP inlet protection in place before soil disturbance
Approx. duration: ~3 weeks · Opens rear access for the remainder of the work
Phase 2 — Drainage & Basins
Stormwater System — RCP & Structures
- Install RCP storm pipe per C-102 (conflicts w/ canopy, playground, sidewalk — RFI #6)
- Temporary removal & replacement of playground surfacing during pipe work
- Sidewalk restoration where pipe crosses (RFI #6 confirms inclusion)
- Catch basins, inlets, and structure grade rings
- Regrade around basins to positive drainage
- Materials testing round #1 (Owner-paid per RFI #11)
Approx. duration: ~3 weeks · Storm system energized before road paving
Phase 3 — North Road
Fire / Access Road — North Segment
- Subgrade evaluation — undercut / stabilize per RFI #2 findings
- Root pruning if required (tree fall responsibility per RFI #2)
- Import & compact limerock base per FDOT spec
- Prime coat + SP asphalt lift per plans
- Sidewalk ramps installed with corrected ADA striping (RFI #7)
Approx. duration: ~3 weeks · Access maintained via south road
Phase 4 — South Road
Fire / Access Road — South Segment
- Mirror of Phase 3 for the south segment
- Sidewalk repairs / replacements & ADA warning surfaces
- Final striping, wheel stops, ADA signage & signposts
- Install 6′ security fencing per corrected limits (RFI #12)
- SWPPP take-down and re-vegetation of disturbed areas
- Punch list, site walk with Owner's Rep & Engineer
- Certified payroll & Section 3 close-out reports to Owner
Approx. duration: ~3 weeks · Closeout, testing, as-built submission
Across Every Phase
Continuous Requirements
- Certified payroll (Davis-Bacon) submitted weekly
- Section 3 employment tracking & reporting (24 CFR Part 75)
- BABA compliance documentation for iron, steel, mfg. products
- E-Verify records for every worker on site (F.S. 448.095)
- Daily sign-in sheets & toolbox safety talks
- SWPPP inspections after every 0.5″+ rain event
- Portable toilets & handwashing (pending RFI #9)
Every worker, every phase, every payroll cycle.
Exclusions & Assumptions
Pending Engineer Clarification
- Assumes Owner pays first round of materials testing (per RFI #11)
- Assumes ~12 Pond 2 trees are approved for removal (RFI #3)
- Assumes engineer confirms turf-block IS the rock road detail (RFI #8)
- Assumes silt fencing scope stops at Ph 2 work limits (RFI #4)
- Basis-of-payment for unsuitable subgrade to be established (RFI #2)
- Playground surfacing restoration approach TBD (RFI #6)
Bid pricing to be revised once RFI #001 is answered.
Proposed Schedule
📅
Bid Due: July 24, 2026 · 5:00 PM EST — Award By: August 5, 2026
Following award & NTP, FF requests ~2 weeks to submit certified payroll setup, order materials (RCP, stone, asphalt), and mobilize. The 12-week schedule below runs Phase 1 → 4 sequentially per RFI #001 Q10. Any duration change from RFI answers or addenda will be reflected here after review.
Phased Duration
~12 Wks
~3 Months Total
Active Phases
4
Sequential
Per-Phase Avg
3 Wks
15 Work Days
Mobilize After NTP
~2 Wks
Material Lead Time
Inspection Buffer
Excluded
Not in Duration
| Phase / Activity | Wks | Phase 1 | Phase 2 | Phase 3 | Phase 4 | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| W1 | W2 | W3 | W4 | W5 | W6 | W7 | W8 | W9 | W10 | W11 | W12 | ||
| PHASE 1 — BACK POND + ROCK ROAD | |||||||||||||
| SWPPP + Tree Protection Install | 1 | ||||||||||||
| Clearing / Tree Removal (Pond 2) | 1 | ||||||||||||
| Pond 2 Edge-of-Bank Excavation | 2 | ||||||||||||
| Rock Road / Turf Block Install | 1 | ||||||||||||
| PHASE 2 — DRAINAGE & BASINS | |||||||||||||
| RCP Storm Pipe (C-102 route) | 2 | ||||||||||||
| Playground / Sidewalk Restore | 1 | ||||||||||||
| Catch Basins & Inlet Structures | 1 | ||||||||||||
| Materials Testing Round 1 | — | ||||||||||||
| PHASE 3 — NORTH ROAD | |||||||||||||
| Subgrade Evaluation / Undercut | 1 | ||||||||||||
| Limerock Base + Compaction | 1 | ||||||||||||
| Prime Coat + SP Asphalt Pave | 1 | ||||||||||||
| Sidewalk Ramps + ADA Striping | 1 | ||||||||||||
| PHASE 4 — SOUTH ROAD + CLOSEOUT | |||||||||||||
| South Road Subgrade + Base | 1 | ||||||||||||
| South Road Pave + Sidewalks | 1 | ||||||||||||
| Striping, Wheel Stops, ADA Signs | 1 | ||||||||||||
| 6′ Security Fencing Install | 1 | ||||||||||||
| SWPPP Take-Down + Punch List | 1 | ||||||||||||
| Certified Payroll & Section 3 (Weekly) | — | ||||||||||||
Photo Timeline
Pre-bid site walk documentation and, following award, before / during / after documentation. Admin uploads from the Admin panel.
📷
No photos yet
Site walk photos from June 26 and, once awarded, construction progress photos will appear here.
Project Documents
Bid documents, RFI #001, plans, specifications, Davis-Bacon wage determinations, Section 3 forms, certified payrolls, sign-in sheets, safety meeting notes, and SWPPP inspection reports. Admin uploads from the Admin panel.
📂
No documents uploaded yet
Bid packet + RFI #001 will be uploaded once the site goes live.
Project Progress
Overall Completion0%
Phase 1 — Back Pond & Rock Road
0%
Phase 2 — Drainage & Basins
0%
Phase 3 — North Road
0%
Phase 4 — South Road & Closeout
0%
🚧
Bid pending — no updates yet
Progress updates will begin once the contract is awarded and Notice to Proceed is issued.
Field Notes
Observations, issues, RFIs, daily logs — added during construction via the Admin panel.
📝
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Sign-in sheets, safety meetings, SWPPP inspections, certified payrolls, Section 3 reports, RFI responses, addenda, plan revisions. PDFs preferred; PNG/JPG/DOC also accepted.
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